Lead Vaccine Nurse

    • Job Tracking ID: 2021-971
    • Job Location: Petaluma, CA
    • Job Level: Mid Career (2+ years)
    • Job Type: Temporary
    • Date Updated: January 07, 2022
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

Summary: The Lead Vaccine Nurse assists the Director of Nursing by offering administrative and clinical support to the clinical staff and volunteers working in the staff, patient and community vaccine clinics. The Lead Vaccine Nurse is responsible for training staff working in the vaccine clinics, providing supervision during the vaccine clinics and performing clinic assessment of individuals receiving vaccines. The Lead Vaccine Nurse may also provide care to those receiving vaccines per protocol under the direction of the Provider.


Areas of Responsibility:

  • Oversee the COVID Vaccine Program at all sites to ensure that the appropriate vaccines are safely administered to patients according to state, federal and international guidelines.
  • Collaborates with the Care team and Providers to increase understanding, involvement and to enhance the PHC patient experience.
  • Track orders, usage, expirations, and reporting for all COVID vaccines in collaboration and minimize vaccine losses due to storage and handling incidents and expired vaccines
  • Communicate with the CMO, Operations Team and Purchasing about new vaccines or changes affecting vaccine supply or ordering.
  • Maintain accurate vaccine information within the Electronic Health Record, including Lot Manager, Vaccine Orders, and vaccines within Order Sets and Templates. Communicate with the Informatics Team about any vaccine changes to ensure accurate ordering and billing for vaccines in the Electronic Health Record.
  • Effectively utilizes PHC approved educational materials to provide patient education for vaccines.
  • Provides immediate response for urgent triage (includes phone) and codes within the vaccine clinic.
  • Ensures a clean, orderly and functional work environment

Lead Duties:

  • Training/education of staff on procedures and protocols for best practice according to PHC policy.
  • Responsible for monitoring supplies and oversight of emergency kits.
  • Provides guidance to other clinical staff and volunteers supporting the vaccine clinics.
  • Mentors and orients new staff, volunteers and other team members
  • Ensures proper care in the use and maintenance of PHC equipment and supplies
  • Promotes continuous improvement of workplace safety and environmental practices
  • Performs miscellaneous job-related duties as assigned

Experience and Skills:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


 **New employees are mandated to either provide proof of their COVID vaccination or to receive the vaccine, either through PHC or their own provider, with the first dose of a series required before the first day of employment. Exception to this mandate will be considered for those with a medical or religious exemption.


  • Equivalent to an RN or higher degree from an accredited school of nursing
  • Experience in community nursing and operating vaccine clinics preferred or
  • Experience with project management


Desired Skills:

Knowledge of:

  • Principles, procedures, methods and techniques of nursing and health care
  • Basic management practices and principles
  • Principles and procedures of electronic medical record keeping
  • Universal precautions and infection control practices
  • Pertinent Federal, State and local laws, codes, and regulations regarding health care


Ability to:

  • Provide clinical guidance and education for nursing staff
  • Ensure that all nursing standards, policies and protocols are being followed by staff
  • Provide administrative and nursing orientation to staff
  • Assess and evaluate patient responses to service provided, treatment, and medication
    • Demonstrated leadership skills and a desire to continually enhance nursing practice and performance
    • Apply basic time management and patient care coordination skills to effectively provide nursing services
    • Establish and maintain effective working relationships with those contacted in the course of work, including service representatives and the general public
      • Plan and organize multiple work tasks, problem-solve and analyze information toward sound decisions
      • Identify problems/issues, develop and evaluate options in order to implement solutions
      • Appropriately manage highly sensitive and confidential patient information


Licenses and Certifications:

  • Possession of an appropriate, valid California Registered Nursing License
  • Possession of, or ability to obtain, an appropriate valid California driver’s license
  • Possession of, or ability to obtain, an appropriate valid BLS certificate


Language Skills: Bilingual in English and Spanish, both written and verbal preferred.


Mathematical Skills: Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions and decimals.


Reasoning Ability:  Ability to recognize problems, collect data and establish facts.


Computer Skills: High level of computer literacy and proficient in MS Office (Word, Excel and Outlook), electronic medical records and web applications.  Ability to type 60+ WPM preferred.


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day
  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions
  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time
  • Ability to effectively communicate by hearing continuously and speech in a manner which can be understood by a diverse population
  • Ability to give and follow verbal and written instructions with attention to detail and accuracy
  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors
  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time)
  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool
  • Ability to grasp, hold and pick up and reach with hands and arms
  • Ability to frequently lift and or move up to fifteen (15) pounds
  • Ability to occasionally lift and carry up to thirty-five (35) pounds (periodic lifting of supplies or equipment)
  • Ability to coordinate multiple tasks simultaneously
  • Ability to travel to and from other health center sites and community locations