Medical Assistant - Occupational Health

    • Job Tracking ID: 2021-922
    • Job Location: Petaluma, CA
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: August 18, 2021
    • Years of Experience: Any
    • Starting Date: ASAP
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Job Description:

Summary: The Occupational Health Medical Assistant (MA) assists the Director of Risk and Compliance in ensuring organizational compliance with our Occupational Health Program. The Occupational Health MA works closely with the Human Resources Department in the areas of pre-employment and annual health screening of volunteers and employees, education, health promotion programs and assisting in meeting all state and federal regulations.

Areas of Responsibility:

  • Review occupational health records and immunizations for prospective employees, volunteers, students and interns in collaboration with Human Resources to ensure that all staff, students, and volunteers entering the Center are compliant with CDC and PHC guidelines for vaccination and screening of health care workers and other support. 
  • Provide immunizations, tuberculosis testing, and FIT mask testing as needed for new staff based on the department and role of the health care worker or support staff.
  • Review, maintain, and file occupational health records for all staff, students, externs, and volunteers.
  • Update immunizations and initiate mandated vaccines per state/federal guidelines to employees annually or as needed in special circumstances.
  • Communicate with staff and ensure that annual tuberculosis screening is completed for all staff with exposure risk to tuberculosis by CDC classification.
  • Provide monthly reports on the status of staff immunizations, tuberculosis testing, FIT mask testing, and seasonal flu vaccines during the flu season.
  • Monitor staff compliance with health center policy regarding flu vaccines.
  • Assist with special vaccine clinics such as the annual flu clinics or other vaccine clinics as arise in response to public health mandates.
  • Report all injuries and outcomes to Human Resources and Director of Compliance for tracking and trending. Instead:  Assist in the investigation of employee injuries and schedule appointments with the Occupational Health provider.   Report findings to the Director of Compliance and/or HR.
  • Contribute in the design of controls for injury prevention and health surveillance related to actual and potential hazards in the work environment.
  • Organize and lead employee health campaigns in the health center in collaboration with Human Resources and the Wellness and Nutrition programs.

Experience and Skills:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


 **New employees are mandated to either provide proof of their COVID vaccination or to receive the vaccine, either through PHC or their own provider, with the first dose of a series required before the first day of employment. Exception to this mandate will be considered for those with a medical or religious exemption.


  • Minimum 2 years of experience in an ambulatory care setting preferred.
  • Minimum of 2 years of experience working with Department of Health, Occupational Health, or doing vaccine administration in a clinic preferred.
  • Satisfactory completion of an accredited medical assistant program in California, or documented equivalent training in a physician’s office (at minimum, training must conform to the state’s program of California Medical Assistant Regulations BPC 1366.1-1366.4)

Desired Skills:

  • Strong communication skills, verbal and written
  • Experience and demonstration of strong customer service skills
  • Excellent oral and written communication skills
  • Sensitivity to the needs and situations of multi-cultural workforce
  • Excellent attention to detail
  • Demonstrated clinical skills
  • Ability to work with minimal supervision


Licenses and Certifications: 

  • Completed Medical Assistant Certificate from an accredited organization (Medical Assistant Program/School) is required
  • State MA Certification preferred, but not required.  If certified, must be current and maintain competency
  • Injection certifications and or competency
  • Must have current BLS certification
  • Candidate must be able to successfully meet PHC’s credentialing and privileging requirements


Language Skills: Bilingual in English and Spanish, both written and verbal preferred.


Mathematical Skills: Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions and decimals.


Reasoning Ability: Ability to recognize problems, collect data and establish facts.


Computer Skills: Proficient in MS Office (Word, Excel and Outlook), electronic medical records and use of a web browser.


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day
  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions
  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time
  • Ability to effectively communicate by hearing continuously and speech in a manner which can be understood by a diverse population
  • Ability to give and follow verbal and written instructions with attention to detail and accuracy
  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors
  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time)
  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool
  • Ability to grasp, hold and pick up and reach with hands and arms
  • Ability to frequently lift and or move up to fifteen (15) pounds
  • Ability to occasionally lift and carry up to twenty-five (25) pounds (periodic lifting of supplies or equipment
  • Ability to coordinate multiple tasks simultaneously
  • Ability to travel to and from other health center sites and community locations


Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


While performing the duties of this job, the employee is regularly exposed to Health Center areas and general office environment. The work environment is a clean, well-lit, well-ventilated, and temperature-controlled environment. The noise level in the work environment is usually moderate. The hours of duty are lengthy and irregular.