IT Systems Engineer

    • Job Tracking ID: 2020-707
    • Job Location: Petaluma, CA
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: October 20, 2020
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

Summary:  The IT System Engineer is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware and software and related infrastructure. This individual participates in technical research and development to enable continuing innovation within the infrastructure. This individual ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational values.  


Areas of Responsibility:  

SA Engineering and Provisioning:

  • Engage with System/Network Admin Vendors, review invoices & contracts, recommend system improvements and processes, in-line with established business goals
  • Install new / rebuild existing servers and configure hardware, peripherals, services, settings, directories, SAN storage, etc. in accordance with standards and project/operational requirements
  • Develop and maintain installation and configuration procedures
  • Contribute to and maintain system standards
  • Research innovative, and where possible automated approaches for system administration tasks
  • Identify processes that leverage our resources and provides economies of scale
  • Assist in the management of existing servers, Voice, VM environment, and configure hardware, peripherals, services, settings, directories, storage, etc. in accordance with standards and project/operational requirements
  • Support various on premise server software solutions (WSUS, AD, DHCP, Uniprint)


Operations and Support:

  • Perform daily monitoring, verifying the integrity and availability of all hardware, server resources, systems and key processes, reviewing system and application logs, and verifying completion of scheduled jobs such as backups
  • Create, change, and delete user accounts per request
  • Provide Tier II/III/other support per request from various constituencies as needed. Investigate and troubleshoot issues
  • Repair and recover from hardware or software failures. Coordinate and communicate with impacted constituencies
  • Prepare users by designing and conducting training programs; providing references and support as needed
  • Maintain the PHC intranet, Service Desk, Office 365, PolicyTech, Amazon, and other Cloud Software solutions in consultation with support Vendors as needed



  • Apply OS server patches and upgrades on a regular basis, and upgrade administrative tools and utilities. Configure / add new services as necessary
  • Maintain system software that supports Server Virtualization infrastructure applications or Asset Management applications per project or operational needs
  • Maintain operational, configuration, or other procedures
  • Perform periodic performance reporting to support capacity planning
  • Perform ongoing performance tuning, hardware upgrades, and resource optimization as required Configure CPU, memory, and disk partitions as required
  • Maintain data center environmental and monitoring equipment


Desktop Client Management: 

  • Install, upgrade, and secure operating systems software and applications as needed
  • Support various on premise software solutions (eCW, Dentrix, Dexis)
  • Support Terminal Server and VDI environment, trouble shoot, and escalate issues if required
  • Perform regular security monitoring to identify any possible intrusions
  • Ensure the network security policy and standards for PHC are implemented: 
    • Install appropriate firewalls, password protections, and anti-virus software o Install patch updates as appropriate
    • Ensure computer security as necessary, for example, by eliminating unnecessary services, minimizing unencrypted authentication, prevent unauthenticated email relays and uncontrolled access to proxy services, and providing for physical security


Printer Management:

  • Assist with firmware and driver maintenance on all supported printer servers
  • Configure various server and client operating systems for printing
  • Install, configure, and maintain network printers as needed
  • Troubleshoot and resolve fax server issues 


Backup Management: 

  • Set up systems for back up. Assist in maintaining and monitor daily logs.
  • Assist in resolving any client-side and server backup issues
  • Perform full and partial restores of servers as necessary 
  • Assist in remote monitoring of backup jobs
  • Perform regular file archival and purge as necessary
  • Design client scripting and configuring of supported desktop/laptops for deployment
  • Review daily backup operations, ensuring all required file systems and system data are successfully backed up to the appropriate media, recovery media or disks are created, and media is recycled and sent off site as necessary


Phone and Video Communication Management: 

  • Maintain and Support Vocera & VoIP Phone Systems
  • Program and distribute iOS devices as needed
  • Support Vocera Server and other Facility Systems – including MACs and licensing/troubleshooting of issues with the system in conjunction with the vendor
  • Support TV, Cisco Video, WebEx, and Jabber messaging platforms
  • Telephony MACs and troubleshooting of issues (voicemail, phone not working, quality, etc.)


General Duties:

  • Assist with all other special tasks and manage projects as directed by management
  • Assist in troubleshooting hardware, software and network problems. File bug reports and follow-up to resolve problems with vendors
  • Collaborate with network engineers, architects and other team members on the implementation, testing, deployment and integration of network and server systems
  • Coordinate with other teams or departments to resolve user problems
  • Develop and participate in workflow documentation 
  • Document helpdesk tickets as needed
  • Document, track, and monitor IT problems using applicable systems and tools
  • Document Server and Systems procedures
  • Evaluate and test stability of new products
  • Ensure that optimal inventory, and equipment management systems and processes are in place to support operations
  • Follow-up and update customer status and information
  • Limited staff training for commonly used applications (WebEx, VPN, RPD, Office Suite, iOs)
  • Maintain computer and manual filing systems
  • Maintain and update location maps and IT device inventory as needed
  • Pass on any feedback or suggestions by customers to the appropriate internal team
  • Responsible for answering IT requests via phone, email, live chat or instant messages
  • Setup Projector, Laptop, Phones, and Mobile devices for staff meetings if needed
  • Study the “best practices” of other organizations and make recommendations regarding changes that would benefit PHC
  • Use security best practices
  • As needed, may be required to attend out-of-state training
  • Work across a broad range of technologies and liaises across multiple areas of the business to support incidents, problems and requests. 
  • Participate in rotating on-call (after hours) support


Active Directory Administration:

  • Help assign user accounts and group creations as needed
  • Support on an ongoing basis, all systems for Moves, Adds and Changes (MACs) up to and including system access and modification.  This includes but is not limited to:
    • Active Directory – add/change/disable Users, provide access to drives and resources as requested.  Troubleshoot issues with Group Policy, scripting, drive mapping, printer mapping and others. 


Other Duties:

  • Assists with other duties as directed

Experience and Skills:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  



  • Bachelor's degree with a technical major, such as engineering or computer science or equivalent; or six to eight years related experience and/or training; or equivalent combination of education and experience
  • Four to six years system administration experience
  • Experience with providing network security, including providing patches, anti-virus software, firewalls and password protection
  • Experience and knowledge of Apple hardware and software, including OS X Server, MSOffice for


  • Experience with databases, networks (LAN, WAN) and patch management preferred
  • Knowledge of system security (e.g. intrusion detection systems) and data backup/recovery
  • Knowledge of networking and security, including TCP/IP, AFP, SMB, NFS, SFTP, SCP, SSH, SSL, OSI layer model
  • Knowledge and ability to provide support for various software packages including Microsoft products, eCW, and Dentrix
  • Knowledge to ensure network security policy and standards for PHC are implemented and enforced


Desired Skills:

  • Ability to manage multiple tasks & meet deadlines
  • Ability to effectively manage confidential information
  • Ability to troubleshoot problems under pressure
  • Ability to work and communicate effectively with staff
  • Attention to detail and problem solving skills
  • Critical thinking skills
  • Demonstrated ability to work alone and in a team environment
  • Effectively prioritize workload
  • Excellent planning, project management, and problem-solving skills, along with superior communication and interpersonal abilities
  • Effectively communicate clearly in person & in writing
  • Exhibits sensitivity to the needs and the situations of multi-cultural populations from a variety of income levels
  • Strong interpersonal skills
  • Strong customer service ethic
  • Promote and support PHC’s mission and vision
  • Proactive and responsible with excellent follow-up and customer service


Licenses and Certifications:  

  • VMware VCA certificate or Amazon AWS Certified Cloud Practitioner required
  • VMWare VCAP certification or AWS Certified Solution Architect preferred 
  • Cisco or similar professional certification preferred
  • Microsoft MCSE certification preferred
  • ECW Certification (eCW Tech/eCW DS) preferred
  • ITIL Foundation Certification (ITIL -F) preferred
  • Current, valid California Driver License  


Language Skills:  Bilingual in English and Spanish, both written and verbal preferred.


Mathematical Skills:  Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions and decimals.  


Reasoning Ability:  Ability to recognize problems, collect data and establish facts. 


Computer Skills:  Electronic Medical Records Experience Preferred. Experience with Microsoft Server/OS Platforms. Microsoft Office, Outlook, Word, and Excel. Use of a web browser.


Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day
  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions
  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time
  • Ability to effectively communicate by hearing continuously and speech in a manner which can be understood by a diverse population
  • Ability to give and follow verbal and written instructions with attention to detail and accuracy
  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors
  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time)  
  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool
  • Ability to grasp, hold and pick up and reach with hands and arms
  • Ability to frequently lift and or move up to fifteen (15) pounds
  • Ability to occasionally lift and carry up to seventy-five (75) pounds (periodic lifting of supplies or equipment) 
  • Ability to coordinate multiple tasks simultaneously
  • Ability to travel to and from other health center sites and community locations


Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 


While performing the duties of this job, the employee is regularly exposed to general office and health center area environment with frequent interruptions by staff, visitors and phones.  The work environment is a clean, well-lit, well-ventilated, and temperature controlled environment.  The noise level in the work environment is usually moderate.  The hours of duty are Monday through Friday during the business day.  The employee must be willing to work varied hours to accommodate meetings, projects, and special functions, sometimes with limited notice. On-call coverage may be requested.


Acknowledgment:  This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position.  The Employee may be required to follow any other job-related instructions and to perform any other job-related duties requested.  This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship.