• Job Tracking ID: 2019-659
    • Job Location: Petaluma, CA
    • Job Level: Mid Career (2+ years)
    • Level of Education: 2 year degree
    • Job Type: Full-Time/Regular
    • Date Updated: January 16, 2020
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

Summary:  Under the direction of the Purchasing Manager, the Buyer is responsible for directly assisting in the acquisition of supplies and equipment for all departments within the organizational complex, including offsite affiliates. This individual is expected to have an active role within the clinics to ensure inventory levels are correct, maintained, and organized to the standards maintained by the organization.


Areas of Responsibility:

1. Purchasing Process:

  • Purchases are made in a timely manner. Computer files and information are maintained to ensure pricing, receipt, and reconciling of all supplies.
  • Maintain accurate supply inventory of clinical and non clinical supplies, maintaining par levels and just-in-time materials flow as appropriate.
  • Departmental requisitions are processed in a timely manner to ensure the required delivery date of the department is met.
  • Requisitions are processed by placing orders with vendors, entering complete information into the computer and informing departments of back-orders.
  • File maintenance such as price updates, formulary maintenance, and updating vendor information is performed on an on-going basis.
  • Other duties assigned.

2. Strategic Sourcing:

  • Cost -saving strategies are pursued to ensure the lowest overall cost is obtained.
  • Demonstrates effective purchasing techniques such as combining orders and consolidating vendors when possible.
  • Savings are documented on an on-going basis.

3. Returns and Credits:

  • Returns and credits are processed in a timely manner.
  • Returns are coordinated with the appropriate sales person, shipping and receiving departments, and accounting.

4. Vendor and Interpersonal Relations:

  • Excellent interpersonal skills and communication skills to maintain effective and professional vendor and customer service relationships.

Experience and Skills:

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.



  • Associates degree preferred
  • HS Diploma/ GED required
  • 1-2 years purchasing and/or 2 years of healthcare experience.


Desired Skills:

  • Experience in  product purchasing and acquisition
  • Knowledge of a line purchase order billing system, auditing, and fundamental accounting principles
  • Effective communication and interpersonal skills
  • Must have the ability to follow detailed instructions.
  • Organizational skills, problem solving skills, communication and customer service skills.
  • Ability to work independently and as part of a team in a fast paced environment.



Licenses and Certifications:


Language Skills: English, both written and verbal is required.  Bilingual in English and Spanish, both written and verbal preferred.


Mathematical Skills: Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions and decimals.


Reasoning Ability:  Ability to recognize problems, collect data and establish facts.


Computer Skills:  MS Office (Word, Excel and Outlook) and web applications.


Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day.
  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions.
  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time.
  • Ability to effectively communicate by hearing continuously and speak in a manner which can be understood by a diverse population.
  • Ability to give and follow verbal and written instructions with attention to detail and accuracy.
  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors.
  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time).
  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool.
  • Ability to grasps, hold and pick up and reach with hands and arms.
  • Ability to frequently lift and or move up to twenty (20) pounds.
  • Ability to coordinate multiple tasks simultaneously.
  • Ability to travel to and from other health center sites and community locations.


Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


While performing the duties of this job, the employee is regularly exposed to Health Center areas and general office environment.  This job position may have exposure to fumes, chemicals, noise, blood and body fluids, and infectious diseases.  The work environment is a clean, well-lit, well-ventilated, and temperature controlled environment.  The noise level in the work environment is usually moderate.  The hours of duty are lengthy and irregular.