Purchasing Manager

    • Job Tracking ID: 2019-656
    • Job Location: Petaluma, CA
    • Job Level: Management
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: January 16, 2020
    • Years of Experience: 2 - 5 Years
    • Starting Date: January 28, 2020
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Job Description:

Summary:  Direct and manage all operational purchasing processes and activities including: the purchasing department staff, vendor relationships and compliance, and overall inventory control. The position is expected to implement and manage a centralized purchasing system that utilizes barcodes necessary for tracking and billing to all site inventory and expense accounts. The Purchasing Manager must work in coherence with key staff such as applicable officers, department directors, and committees, to adapt organizational standards that adhere to patient/staff safety protocols, demonstrate applicability, and provide cost effectiveness for the organization.


Areas of Responsibility:

  • Direct and manage all operational purchasing processes and activities including: the purchasing department staff, vendor relationships and compliance, and overall inventory control.
  • Implement and manage a centralized purchasing system that utilizes automated inventory and electronic PO line billing.  Understand and improves system to track goods and services ordered and received manually until system is implemented.
  • Manage, audit, and maintain all database information at it applies to the billing, expensing, and crediting of site accounts.
  • Work closely with the applicable officers, directors, and committees to set and maintain supply and equipment standards that comply with HRSA, OSHA, ADA, federal and state standards.
  • Remain familiar and informed on necessary information as it applies to the safety, applicability, and cost effectiveness of all medical (including medications and vaccines) and dental equipment and supplies.
  • Work closely with necessary staff to ensure products and services provided are complaint to negotiated contracts and specifications, as well all product and service levels are appropriate.
    • Responsible for determining the best supplier of goods and services, oversees, and conducts contract negotiations in an effort to obtain the highest benefit for the least cost.
    • Tracks and reports key functional metrics to reduce expenses and improve effectiveness.
    • Monitors and forecasts levels of inventory demand
    • Audit vendor compliance in terms of contract pricing, terms, and overall adherence to PHC policies.
    • Establish and maintain all external vendor relationships, through strong contract negotiation and management.   Remain aware of current GPO and 340-b contracts as they apply to PHC.
    • Manage and input data into NCIR for vaccine documentation purposes.
    • Support all community outreach functions by securing needed equipment and supplies by purchasing items or requesting "good faith" donations.
    • Other duties assigned.


Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.

Experience and Skills:


  • Bachelor's Degree in Business or Accounting is preferred.
  • Prefer five years of professional level purchasing and/or supply chain management experience in health care.
  • At least 4+ year of management experience.
  • Experienced in the management of a purchasing platform/software.
  • CPPM preferred 


Desired Skills:

  • Experience in the management of a centralized purchasing system.
  • Experience with product standardization and vendor management.
  • Knowledge of vendor and contract management; specifically, as pertains to GPOs and 340-b.
  • Knowledge of a line purchase order billing system, auditing, and fundamental accounting principles.
  • Effective communication, problem solving, and customer service skills.
  • Experience in managing and leading a team.
  • Ability to work independently and lead a team in a fast-paced environment.



Mathematical Skills: Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions and decimals.


Reasoning Ability:  Ability to recognize problems, collect data and establish facts.


Computer Skills:  MS Office (Word, Excel and Outlook) and web applications.


Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day.
  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions.
  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time.
  • Ability to effectively communicate by hearing continuously and speak in a manner which can be understood by a diverse population.
  • Ability to give and follow verbal and written instructions with attention to detail and accuracy.
  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors.
  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time).
  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool.
  • Ability to grasps, hold and pick up and reach with hands and arms.
  • Ability to frequently lift and or move up to twenty (20) pounds.
  • Ability to coordinate multiple tasks simultaneously.
  • Ability to travel to and from other health center sites and community locations.


Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


While performing the duties of this job, the employee is regularly exposed to Health Center areas and general office environment.  This job position may have exposure to fumes, chemicals, noise, blood and body fluids, and infectious diseases.  The work environment is a clean, well-lit, well-ventilated, and temperature-controlled environment.  The noise level in the work environment is usually moderate.  The hours of duty are lengthy and irregular.