Senior Total Rewards and HRIS Business Partner

    • Job Tracking ID: 512365-690679
    • Job Location: Petaluma, CA
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: July 18, 2019
    • Years of Experience: Not Applicable
    • Starting Date: ASAP
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Job Description:

The Senior Total Rewards and HRIS Business Partner has an instrumental role in steering Petaluma Health Center’s compensation strategies, policies and programs, and deliver guidance and consultation to health center’s senior leadership. This position will report to the Chief Administrative Officer, and work closely with the Director of Human Resources, Chief Financial Officer, Chief Medical Officer and other members of the Senior Management team.

Areas of Responsibility:

Compensation and Benefit Design:

  • Providing direction and leadership to design, develop, and implement compensation programs that align with market practice, the health center’s strategy and long-range HR strategic business plans.
  • Developing a compensation philosophy and strategy that ensures compensation remains competitive to attract, retain, reward, and motivate employees.
  • Serving as an expert and leading the analysis for executive compensation, designing executive rewards, identifying issues, and developing recommendations.
  • Analyzing market data and other relevant factors to determine appropriate pay action.
  • Providing compensation expertise to identify issues, and structuring and implementing market-competitive compensation solutions to engage and reward talent for delivering desired business results.
  • Leading compensation survey participation and providing analysis of compensation survey responses, market competitiveness, and guidance on compensation ranges. Determining financial implications and cost/benefits analyses.
  • Developing special programs, including rewards and recognition programs, and conducting research studies that further health center-wide internal equity and maintain a competitive advantage.
  • Keeping abreast of compensation trends, external benchmark best practices, and regulatory requirements and labor laws to gain insights and provide strategy, vision, and direction for health center-wide compensation programs.
  • Designing, developing and implementing the organization's compensation programs (salary, hourly, incentives, bonus, etc.) to attract and retain talent. Conducting current state assessments and modeling to recommend pay structure movement, modification, revisions or redesign.
  • Formulating and determining health center-wide standards and strategy for compliance with Fair Labors Standards Act (FLSA), to include but not limited to: developing and implementing plans to assess health center risk and liability; creating teams or task forces to address issues; and developing FLSA education and communication strategy plans.
  • Directing development, planning, and implementation of annual staff salary program, including market analysis and forecast modeling and costing.
  • Providing leadership and guidance to Senior Management, HR Managers, Directors and line managers on alternative rewards and compensation options, including providing assessments, guidelines, evaluation and direction.
  • Works with the Chief Medical Informatics Officer and Senior Management Team Members to develop, track and communicate quarterly incentive bonus plans
  • Coordinates with CMO and CFO to ensure timely and accurate payment of incentive plans
  • Provides support and communication to staff regarding compensation plans or changes in policies that impact compensation

HRIS/ Benefits

  • Responsible for overseeing, coordinating and administering all employee benefits programs including health and welfare, leaves of absence, and workers compensation, HRIS and compensation plans.
  • Serves as the HRIS gatekeeper and SME, ensuring technology is fully leveraged, data integrity, and employees and managers are trained on the system capabilities.
  • Serves as key liaison to carriers and broker.
  • Manages and administers day-to-day execution of compensation practices as primary compensation contract for recruiting partners and hiring managers.
  • Participates in compensation design and review projects including job design and salary structure.
  • Manage the ongoing Paylocity HR modules (or other implemented HRIS systems) and system enhancements.
  • Collaborate cross-functionally to align business requirements, design integration with other HR systems (e.g. Paylocity WebPay, third-party benefits systems, etc.), and develop a process for use of HR systems.
  • Maintains knowledge of ACA compliance and oversee ongoing ACA changes to continue with company compliance.
  • Administration of 401(k) plan, including year-end compliance and discrimination testing
  • Evaluate payroll and benefits transaction processing systems and procedures.
  • Manages benefit activities to ensure that questions and requests are properly resolved with regard to accuracy and observance to company, state, and federal guidelines.
  • Responsible for overseeing employee LOA, such as FMLA, CFRA, PLOA, non FMLA and military leave.
  • Participate and assist in the ADA interactive process.
  • Assist with reviewing current processes and procedures in Compensation & Benefit matters for new acquisitions.
  • Acts as a liaison on anything related with Payroll.
  • Handles competitive executive benefits programs.

Jobs & Policies:

  • Maintain and update PHC’s inventory of policies and procedures as related to compensation and benefits.

General Duties:

  • Assists with all other special tasks and projects as directed by Senior Management.
  • Other duties as assigned.

Experience and Skills:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required (Minimum) Requirements

  • Bachelor's degree and minimum of 5 years of relevant experience, or an equivalent combination of education and relevant experience.
  • A strong understanding and extensive experience in developing and designing compensation, variable pay, and total rewards programs and structures, including job evaluation, compensation benchmarking, strategy development, government regulations and laws governing compensation programs.
  • Expertise in executive compensation programs and practices. Extensive experience in executive compensation competitive review, incentive plan design, and implementing changes. Must have an understanding of executive compensation competitive landscape, and regulations related to executive compensation.
  • Exceptional critical thinking and analytical skills to create recommendations and drive solutions. Strong attention to detail and accuracy with data.
  • Superior verbal and written communication skills. Ability to translate complex concepts to facilitate decision-making. Proven facilitation ad negotiation skills and ability to manage highly confidential, complex, and politically sensitive matters.
  • Demonstrated leadership, change management and problem-solving skills with a proven track record of developing and maintaining effective relationships.
  • Organizationally savvy, strong business acumen, and excellent leadership skills to build and execute strategies and create and sustain high-performing teams.

Preferred (Desired) Requirements

  • Master’s degree
  • Experience in benefits administration, including managing retirement benefits and wellness programs
  • PHR or SPHR certified, or equivalent certification
  • CCP certification
  • Bilingual in Spanish, English

Language Skills: Ability to read, analyze and interpret common technical journals, financial reports and legal documents. Ability to communicate with customers, regulatory agencies or members of the business community. Bilingual in English and Spanish, both written and verbal preferred.

Mathematical Skills: Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions and decimals at a college level.

Reasoning Ability: Ability to define problems, collect data, establish facts and draw conclusions.

Computer Skills: High level of computer literacy and proficient in MS Office (Word, Excel and Outlook).

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day
  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions
  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time
  • Ability to effectively communicate by hearing continuously and speech in a manner which can be understood by a diverse population
  • Ability to give and follow verbal and written instructions with attention to detail and accuracy
  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors
  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time)
  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool
  • Ability to grasp, hold and pick up and reach with hands and arms
  • Ability to frequently lift and or move up to fifteen (15) pounds
  • Ability to occasionally lift and carry up to twenty (20) pounds (periodic lifting of supplies or equipment)
  • Ability to coordinate multiple tasks simultaneously
  • Ability to travel to and from other health center sites and community locations

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is regularly exposed to general office and health center area environment with frequent interruptions by staff, visitors and phones. The work environment is a clean, well-lit, well-ventilated, and temperature controlled environment. The noise level in the work environment is usually moderate. The hours of duty are Monday through Friday during the business day. The employee must be willing to work varied hours to accommodate meetings and special functions.