Administrative Fellowship - Opportunities for Recent Masters Level Graduates

    • Job Tracking ID: 512365-680352
    • Job Location: Petaluma, CA
      Rohnert Park, CA
    • Job Level: Mid Career (2+ years)
    • Level of Education: Masters Degree
    • Job Type: Full-Time/Regular
    • Date Updated: July 18, 2019
    • Years of Experience: Any
    • Starting Date: ASAP
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Job Description:


Administrative Fellow

Job Description


Reports To: Chief Administrative Officer

Direct Reports:None

Department: Administration

FLSA Status: Exempt

Last Updated:April 2019

Approved by:Chief Administrative Officer


Summary:The Administrative Fellowreports to the Chief Administrative Officer (CAO) and is responsible for designing and executing projects that further the Petaluma Health Center’s (PHC) mission and strategic plan. He/she will work closely with PHC’s Senior Management Team, directors, and managers on initiatives of strategic and operational importance and will gain experience across the Health Center’s functions.The Administrative Fellow will be required to independently assess organizational challenges, identify barriers, and develop improvement plans. PHC’s Administrative Fellowship is a challenging and rewarding opportunity for a fellow to learn from senior leaders at a Federally Qualified Health Center while concurrently making real improvements to healthcare delivery in the community.


Areas of Responsibility:

Project Management:

  • In collaboration with PHC’s senior management and directors, the Administrative Fellow oversees projects of strategic and operational importance.

  • Assesses project goals and, in consultation with the CAO, identifies associated capacity and resource requirements.

  • Manages project scope, timeline, and deliverables.

  • Communicates regularly with project stakeholders and solicits feedback, ensuring that the project team remains on the same page with regard to project objectives and progress.

  • The Administrative Fellow may engage in projects that span PHC’s functional areas, including but not limited to: clinical operations, front-office and call-center, compliance and risk management, business development, quality improvement, and strategic planning.


Data - Analysis & Communication:

  • The Administrative Fellow may be asked to analyze administrative data from across the organization and prepare it for stakeholder communication.


Other Duties as Assigned:

  • The Administrative Fellow will be required to complete other duties as assigned by the Chief Administrative Officer or designee.

  • Other duties as assigned may pertain to any of the business or administrative functions required for effective health center management, and will support PHC’s goal in exposing the Administrative Fellow to all aspects of running a community health center.

Experience and Skills:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.



  • Master’s degree in healthcare administration, business, public health, or related field required

  • 2+ years of experience in healthcare industry strongly preferred

  • Experience with Lean/Sig Sigma or other performance improvement methodologies strongly preferred

  • Experience presenting in front of groups with ability to lead and facilitate groups strongly preferred


Desired Skills:

  • Demonstrated business acumen

  • Proven history of leadership

  • Ability to problem solve complex issues

  • Displays the highest standards of ethical conduct

  • Ability to interpret and analyze complex laws, regulations and/or policies

  • Extensive and strong understanding of audit process in relation to compliance and healthcare systems

  • An energetic, forward-thinking and creative individual with high standards and an appropriate professional image

  • Proven ability to handle multiple projects and meet deadlines

  • Exceptional organizational, time, and project management skills

  • Strong verbal and written communication skills with demonstrated ability to communicate professionally at all levels

  • Effective interpersonal skills to work effectively with all levels within the organization

  • Ability to appropriately manage highly sensitive and confidential information

  • Culturally competent and sensitive to the needs of multi-cultural populations from a variety of income levels


Licenses and Certifications:

  • PHR, SPHR, CA, GPHR, SHRM-CP or SHRM-SCP preferred


Mathematical Skills: Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions and decimals at the college level.


Reasoning Ability: Ability to identify problems/issues, develop and evaluate options in order to implement solutions.


Computer Skills: High level of computer literacy with proficiency in MS Office and HRIS platforms (e.g., Performance Management, Paylocity).


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day

  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions

  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time

  • Ability to effectively communicate by hearing continuously and speech in a manner which can be understood by a diverse population

  • Ability to give and follow verbal and written instructions with attention to detail and accuracy

  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors

  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time)

  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool

  • Ability to grasp, hold and pick up and reach with hands and arms

  • Ability to frequently lift and or move up to fifteen (15) pounds

  • Ability to occasionally lift and carry up to twenty (20) pounds (periodic lifting of supplies or equipment)

  • Ability to coordinate multiple tasks simultaneously

  • Ability to travel to and from other health center sites and community locations