Staff Accountant

    • Job Tracking ID: 512365-654100
    • Job Location: Petaluma, CA
    • Job Level: Any
    • Job Type: Full-Time/Regular
    • Date Updated: October 23, 2018
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
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Job Description:

The Petaluma Health Center’s mission is to provide high quality health care, with access for all, in Southern Sonoma County. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.

The Petaluma Health Center is an eight-time award winner in the North Bay Business Journal’s Best Places to Work for 2017, 2016, 2015, 2014, 2013, 2012, 2011 and 2009 and we were named as one of '2015 Healthiest Companies in the North Bay' by the North Bay Business Journal.

We are a Federally Qualified Health Center (FQHC) that provides primary medical care and mental health services to residents of Petaluma, Rohnert Park, Cotati, Penngrove and surrounding areas. We are organized as a private, non-profit corporation and governed by a consumer and community led Board of Directors.

For more information about us, please visit us at

Position Title: Staff Accountant 

Summary:  The Staff Accountant will provide essential assistance with administrative tasks, processes and projects related to payroll and general ledger operations.  This position is responsible for efficient and timely processing of accurate payroll, and preparation and maintenance of accurate accounting records and reports.

Areas of Responsibility


  • Assist in the payroll process including tax changes, manual checks, wage garnishments, deductions, direct deposit, payments and adjustments 
  • Timely response to employee/management payroll or timekeeping questions and requests
  • Reviews timesheets and verifies payroll data in a timely manner; calculates overtime and other pay premiums, enters payroll data
  • Maintain data integrity and payroll reports
  • Liaison with outsourced payroll/HRIS company to solve any problems and keep system current  
  • Maintains accurate and complete payroll records and files
  • Keep payroll policies and procedures revised and up-to-date in the department Standard Operating Procedures
  • Provides HRIS reports as requested by Accounting Supervisor and Director of Finance
  • Regularly audits the HRIS information to ensure data integrity
  • Ensure confidentiality of employee information and use discretion when discussing payroll and benefit related issues with employees


  • Reconciliation of daily cash transactions and preparation of cash journal entries.  Post journal entries to record daily cash deposits and miscellaneous bank charges
  • Timely communication with the billing department regarding ACH deposits and returned checks
  • Prepares General Ledger account reconciliations
  • Assist with month-end close.  Prepares general accounting journal entries including required supporting documentation
  • Enter and post journal entries into the general ledger system
  • Manage monthly credit card expense
  • Assists in the preparation of monthly financial reports; distributes monthly reports to management
  • Provide general accounting support and accounts payable backup as requested (filing, compiling information for reports, responding to requests by external or internal stakeholders)
  • Maintain files and other documentation as required by department procedures
  • Assists in the annual financial and 401k audits as requested
  • Effectively communicate status of work to Payroll Supervisor and Director of Finance in a timely manner
  • Supports achievement of the company’s organizational goals and objectives by being cross-trained and cross training others to increase knowledge and ability to perform different tasks
  • Perform additional assignments per supervisor’s direction

General Duties:

  • Promote and support PHC’s mission and vision
  • Assist with all other special tasks and projects as directed by management
  • Sensitivity to the needs and the situations of a multi-cultural population from a variety of income levels

Experience and Skills:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 


  • Associates degree in business or accounting preferred
  • 2 - 3 years of experience in payroll and accounting operations

Desired Skills:

  • Payroll Software experience  - Paylocity preferred
  • General Ledger Software experience - Financial Edge preferred

Language Skills:  Ability to effectively present information and respond to questions and requests from patients, co-workers, and others as necessary.  Bilingual in English and Spanish, both written and verbal preferred.

Mathematical Skills:  Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions and decimals.

Reasoning Ability:  Ability to recognize problems, collect data and establish facts. 

Computer Skills:  High level of computer literacy and proficient in MS Office (Word, Excel and Outlook), Payroll software, preferably Paylocity, and web applications.  Ability to type 50 WPM.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day
  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions
  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time
  • Ability to effectively communicate by hearing continuously and speech in a manner which can be understood by a diverse population
  • Ability to give and follow verbal and written instructions with attention to detail and accuracy
  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors
  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time)
  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool
  • Ability to grasp, hold and pick up and reach with hands and arms
  • Ability to frequently lift and or move up to fifteen (15) pounds
  • Ability to occasionally lift and carry up to thirty-five (35) pounds (periodic lifting of supplies or equipment)
  • Ability to coordinate multiple tasks simultaneously
  • Ability to travel to and from other health center sites and community location

Please apply directly through our career page at