Staff Accountant II

    • Job Tracking ID: 512365-643575
    • Job Location: Petaluma, CA
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: August 08, 2018
    • Years of Experience: 5 - 7 Years
    • Starting Date: ASAP
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Job Description:

The Petaluma Health Center’s mission is to provide high quality health care, with access for all, in Southern Sonoma County. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.

The Petaluma Health Center is an eight-time award winner in the North Bay Business Journal’s Best Places to Work for 2017, 2016, 2015, 2014, 2013, 2012, 2011 and 2009 and we were named as one of '2015 Healthiest Companies in the North Bay' by the North Bay Business Journal.

We are a Federally Qualified Health Center (FQHC) that provides primary medical care and mental health services to residents of Petaluma, Rohnert Park, Cotati, Penngrove and surrounding areas. We are organized as a private, non-profit corporation and governed by a consumer and community led Board of Directors.

For more information about us, please visit us at

Position Title: Staff Accountant II

Summary: The Staff Accountant IIis responsible for efficient and timely processing of accurate payroll, and preparation and maintenance of accurate accounting records and reports. The Staff Accountant II will participate in the month-end close and in the annual financial audit. This position will perform general ledger operations and is responsible for processes and projects related to payroll.

Areas of Responsibility:


  • Administer payroll process including tax changes, manual checks, wage garnishments, deductions, direct deposit, payments and adjustments
  • Timely response to employee/management payroll or timekeeping questions and requests
  • Reviews timesheets and verifies payroll data in a timely manner; calculates overtime and other pay premiums, enters payroll data
  • Maintain data integrity and payroll reports
  • Liaison with outsourced payroll/HRIS company to solve any problems and keep system current
  • Maintains accurate and complete payroll records and files
  • Keep payroll policies and procedures revised and up-to-date in the department handbook
  • Provides HRIS reports as requested by Payroll Supervisor and Director of Finance
  • Regularly audits the HRIS information to ensure data integrity
  • Verifies all benefit elections and deductions (all programs, including 401K, health and wellness benefits, Life insurance, AFLAC, etc.)
  • Reconciliation of monthly employee benefit invoices; record expense to appropriate departments
  • Ensure confidentiality of employee information and use discretion when discussing payroll and benefit related issues with employees


  • Perform monthly bank account reconciliations and prepare journal entries as required to balance the general ledger and associated accounting entities to the reconciled bank balances
  • Reconciliation of daily cash transactions and preparation of cash journal entries. Post journal entries to record daily cash deposits and miscellaneous bank charges
  • Timely communication with the billing department regarding ACH deposits and returned checks
  • Assist with month-end close
  • Prepares general accounting journal entries including required supporting documentation
  • Enter and post journal entries into the general ledger system
  • Assists in the annual financial, 401k, and worker’s compensation audits as requested
  • Effectively communicate status of work to Accounting Supervisor and Director of Finance in a timely manner
  • Perform additional assignments per supervisor’s direction
  • Maintain files and other documentation as required by department procedures

General Duties:

  • Promote and support PHC’s mission and vision
  • Supports achievement of the company’s organizational goals and objectives by being cross-trained and cross training others to increase knowledge and ability to perform different tasks
  • Assist with all other special tasks and projects as directed by management
  • Sensitivity to the needs and the situations of a multi-cultural populations from a variety of income levels
  • Assist with all other special tasks and projects as directed by management

Experience and Skills:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


  • Bachelor's degree in Finance or Accounting, or equivalent degree and/or experience
  • 4-7 years of accounting experience, preferably in the health care industry

Desired Skills:

  • Strong analytical and problem solving skills, with a strong process improvement mindset
  • Perform professional accounting work utilizing a computer-based financial management system, and apply generally accepted accounting principles
  • Result-oriented and service-minded with ability to develop and foster relationships with key stakeholders internally and externally
  • Willingness to adapt to the many changing requirements/needs of a growing health center
  • Familiarity with non-profit accounting principles
  • Excellent interpersonal skills, collaborative work ethic, and ability to work in a team-oriented culture
  • Motivated, self-directed, and proactive with a willingness to take on additional projects
  • Proven track record of excellence, ownership, and accountability for assigned tasks
  • Confident personality supported by disciplined, logical thinking and fact-based, documented conclusions and opinions
  • Ability to exercise a high degree of independent judgment on diverse and specialized accounting projects under deadlines and competing priorities
  • Highly focused, organized, and detail-oriented
  • Excellent oral and written communication skills
  • Represents Petaluma Health Center in a manner consistent with its culture and values

Language Skills: Ability to effectively present information and respond to questions and requests from patients, co-workers, and others as necessary. Bilingual in English and Spanish, both written and verbal preferred.