Purchasing Coordinator

    • Job Tracking ID: 512365-624621
    • Job Location: Petaluma, CA
    • Job Level: Mid Career (2+ years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: June 14, 2018
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

The Petaluma Health Center’s mission is to provide high quality health care, with access for all, in Southern Sonoma County. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.

The Petaluma Health Center is an eight-time award winner in the North Bay Business Journal’s Best Places to Work for 2017, 2016, 2015, 2014, 2013, 2012, 2011 and 2009 and we were named as one of '2015 Healthiest Companies in the North Bay' by the North Bay Business Journal.

We are a Federally Qualified Health Center (FQHC) that provides primary medical care and mental health services to residents of Petaluma, Rohnert Park, Cotati, Penngrove and surrounding areas. We are organized as a private, non-profit corporation and governed by a consumer and community led Board of Directors.

For more information about us, please visit us at www.phealthcenter.org.

Position Title: Purchasing Coordinator

Summary: The Purchasing Coordinator is responsible for routine and impromptu purchases made by the company. This includes the duties of preparing and processing purchase orders or requests, keeping records of purchases, keeping vendor information up to date. The purchasing coordinator will guarantee that materials, supplies and equipment orders are placed in a timely manner. The Purchasing Coordinator will work closely and under the direction of the Operations Supervisor.

Areas of Responsibility:

  • Coordinates the ordering, receipt, reconciling of all clinical supplies
  • Maintains an accurate supply of inventory, par levels, and just-in-time material flow as appropriate
  • Use various computer programs to ensure accurate inventory of materials to avoid any clinical supply and material shortages
  • Maintains up-to-date electronic supply lists from vendors
  • Keeps abreast of new sources for supplies and materials
  • Work with Finance to accurately code supplies for budget reconciliation
  • Other duties as assigned

Experience and Skills:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


  • High School diploma or equivalent
  • 2-4 years’ experience in a purchasing coordinator role
  • Experience using purchasing software programs, highly preferred

Desired Skills:

  • Attention to detail and ability to prioritize and manage multiple tasks
  • Strong customer service skills
  • Excellent interpersonal and communication skills to effectively support PHC teams

Language Skills: High Level of competency in verbal and written communication (English).

Mathematical Skills: Ability to perform basic math calculations as related to the position.

Reasoning Ability: Ability to recognize problems, collect data and establish facts. Ability to perform essential duties with limited direction and supervision.

Computer Skills: High level of proficiency in Excel or equivalent program, experience using MS Office (Word, Outlook) and use of a web browser.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Movement within health center complex environment repeatedly throughout the day
  • Ability to write by hand, use phone, use computer keyboard and mouse extensively to perform general office functions
  • Manual wrist and finger dexterity and wrist-finger speed sufficient to perform repetitive actions for extended periods of time
  • Ability to effectively communicate by hearing continuously and speech in a manner which can be understood by a diverse population
  • Ability to give and follow verbal and written instructions with attention to detail and accuracy
  • Must have visual acuity near and far (20 inches to 20 feet), depth perception, field of vision, ability to focus on an object, ability to identify and distinguish colors
  • Ability to sit or stand for extended periods of time (minimum periods of one (1) hour at a time)
  • Ability to frequently walk, bend, squat, stoop, kneel, twist, crouch, and climb with the use of a step stool
  • Ability to grasp, hold and pick up and reach with hands and arms
  • Ability to frequently lift and or move up to fifteen (15) pounds
  • Ability to occasionally lift and carry up to fifty (50) pounds (periodic lifting of supplies or equipment)
  • Ability to coordinate multiple tasks simultaneously
  • Ability to travel to and from other health center sites and community locations

Petaluma Health Center is an equal opportunity employer.

Please apply directly through our career page at www.phealthcenter.org .